Please make payment by bank transfer within 14 days. Please find attached our invoice for, as previously agreed. Your client will be able to find more details in the invoice itself. As you can see, it briefly details the invoice and your expectations regarding payment. Here is a simple template for an invoice email. Ĭan you ping me back with approval, so I can get this paid as quickly as possible? We’d like to use this contractor again, so we need to keep them sweet! I’ve received an invoice from, for the work they did last month on. Here is a template for invoice approval emails. When your company receives an invoice, chances are that it will need to be approved internally before payment can be made. To help get you started with email invoicing, we’ve put together some templates for 6 common invoice email types: Invoice Approval Email Sample Take the opportunity to request feedback from your clients, which is essential for gathering data and improving your performance.Ħ Invoice Email Templates for Different Types You should also provide contact details and a link to your website to help the client reorder your services quickly.

How to end an invoice email: Sign off by letting your client know you appreciate their custom.Ideally, you should proofread your email for spelling and grammar mistakes before hitting ‘send’. Request acknowledgment of receipt and notification of payment. Reference any previous communication and agreements. Invoice email body and message: Within the body of your invoice email, you should address your client by name and detail the purpose of the email.If you want your email to be opened quickly, try including words such as ‘Urgent’ or ‘Important’ in the subject line. Use the word ‘invoice’ clearly to make sure that your email doesn’t get deleted unopened. Invoice email subject line: The subject line should tell the client exactly what to expect.Now, let’s take a look at the main components of your invoice email: Check that you’ve dated the invoice and added an invoice number-this is useful for both your records and your client’s records, especially if you practice ledger accounting. Attach the invoice: Most contractors attach an invoice as a separate document that can be saved and filed, but you could write out the invoice in the body of the email.Share terms and conditions: If you do have extra terms and conditions (perhaps relating to refunds and returns, for example), be sure to include them within the invoice as well as within the body of the email.Some clients may have set days on which they pay invoices (often the end of the month), so it’s worth sorting out dates and terms from the get-go. You can alleviate this risk by being totally clear about when you expect payment. Clearly state payment expectations: Late payments are a bugbear that plagues many businesses.If you prefer cash or check, let the client know and agree to payment terms before you start work for them.

These days, many businesses pay invoices electronically through an accounts payable solution attached to their accounting software for speed and accuracy.

Ensure easy invoice payment: Clearly state how your client can pay you.

It’s vital to strike the right tone, especially where money is concerned. Every communication with your clients cements or alters their impression of you. Don’t be over-friendly, and don’t be pushy or aggressive.

Be polite and professional: Remember, this is a business email.

Here are some best practices for writing invoice emails: Wonder no more: we’re here to explain! How to Write an Invoice Email But if you’re starting from scratch, you might be wondering how to send an invoice email. You may find that your email marketing software already comes with a customizable invoice template. That’s why it’s so important to get your invoice emails just right. But politely requesting payment from your clients (and paying your own dues on time) is what makes the business world run smoothly. We get it – talking about money can be awkward.

Sample past due invoice email